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How to clear out clutter in your workspace

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NEW YORK (AP) — It starts with a Post-it note scrawled with a reminder. Then a chocolate bar you’ll probably eat later. An extra charging cord or two find their way into the mix, along with a laptop, a folder full of projects, a lanyard from a recent conference and a permission slip sent home from school.

And soon, the pile of things on your desk that are set aside for later becomes a giant, overwhelming stack.

The chaos of modern life and the ease of accumulating cheap items through online shopping have contributed to an abundance of clutter. That’s true in home offices and traditional workspaces alike. And those jumbles of misplaced belongings can drain our mental resources, distracting us from work and dragging down our productivity.

“Clutter reduces our bandwidth. It negatively affects our perception of our environment or ourselves,” said Marietta Van Den Berg, psychiatrist and medical director for Surrey Memorial Hospital in British Columbia. “It influences whether we make good choices or not. And it even influences our levels of stress and our levels of sleep.”

Researchers at UCLA found that women who were living with a high density of household objects had high levels of the stress hormone cortisol.

As households and workplaces embark on spring cleaning, it’s possible to reduce clutter and find more mental peace.

This article is part of AP’s Be Well coverage, focusing on wellness, fitness, diet and mental health. Read more Be Well.

“Things circulate into our lives all too easily. We need a competitive plan for things to circulate out,” said Matt Baier, owner of Matt Baier Organizing in Stamford, Connecticut. “A good example of that is buying on Amazon. It’s so easy. Boxes come in. We have so many houses that are just piled with boxes, opened and unopened, things that need to be returned, boxes that need throwing out.”

A pile of postponed decisions

There are many reasons we accumulate clutter. Sometimes we don’t know where to put whatever’s landed in our hands. Other times a paper represents a task — whether it’s paying a bill or making a phone call — that we can’t tackle right away.

“Clutter is actually just a postponed decision or action,” Van Den Berg said. “It’s things we pick up and put down. So we’re not making a decision about that piece of paper on your desk, or that book.”

Taking a minute to put an item away in its proper place can save time in the long run. The paper that requires a phone call can go into a bin labeled “Action Items.”

“If everything’s chaotic and you can’t find anything, you’re not bringing your best self to work,” said Renee Brown, owner of Renee Brown Organizing, based in Minneapolis.

Making time for decluttering

A messy workspace can be intimidating. But you don’t have to tackle it all in one day, Brown said. Committing to small decluttering sessions over the course of a week or months can make a difference.

Look at your schedule. Can you find 15 minutes or 30 minutes and block it?” Brown asked. If you have more time, spend an hour. Set a timer and see how much you can get done, she advised.

Some workplaces are setting aside time for employees to declutter their files and email inboxes weekly or quarterly, said Jenny Albertini, owner of Decluttered by Jenny, who works with individual and corporate clients.

“It’s OK to spend an hour a week or however much you need to declutter your inboxes, organize your files,” Albertini said. “Having that time scheduled in is what makes people feel accountable.”

Employees can gather on Zoom to support each other while decluttering, she said.

Start by sorting

Many professional organizers suggest sorting objects of the same category together. That way, you can see how much of each group you have and let go of any extras. After gathering office supplies, you may find you have more staplers or charging cords than you’ll ever need.

And with the full picture, Albertini said, “we can suddenly say, ‘Oh, I didn’t realize I kept buying extra pens, because some were in this drawer, and some were over in this cup, and some were in that shopping bag on the floor.’”

Baier, who demonstrates decluttering strategies on YouTube, recommends sorting on a clean surface such as a folding table. Set up bins for trash, recycling and papers to shred. Bankers boxes are convenient for sorting, and you can label them with sticky notes for categories such as electronics, office supplies and keepsakes, he said.

Label one box “elsewhere” for items that belong in a different room; but distribute them later so you don’t get distracted, Baier said.

Once you’ve sorted items into categories, then go through each box to eliminate what you don’t need.

Tackling piles of papers

When facing a mass of paperwork, consider whether you’re legally required to keep certain files, and then ask, “when was the last time you used this document?” Albertini said.

“Do you have anything coming up that you know you need it for? Is this hard copy the only one? Would you be able to do your work or task if you didn’t have this anymore?” she said.

Baier recommends dividing papers into four groups: running files, which you need to act on; sitting files, which you need to access regularly; sleeping files, which you need to keep just in case but can store remotely; and dead files, which you no longer need.

“Identify why you keep the files, because when you’re clear on why you keep something, it takes you to where it should go,” Baier said.

With a paper decluttering system in place, you can repeat it annually and it should only take about 20 minutes, he said.

Digital decluttering

When organizing digital files, take the same approach as paper: Sort into categories, then reduce. Work in short bursts of time to prevent decision fatigue, Albertini said.

“We’re really looking to deduplicate items or reduce the number that you have that really aren’t that special,” Albertini said.

With presentations, delete drafts and keep the final product. If you have photos of an event, choose the best two or three and delete the rest. With email, ask yourself, “Will I need this email again to get my job done? Will it provide knowledge or motivation for future work?” If the answer is no, delete it, Albertini said.

In some email programs, you can automatically send mail from a specific client or team into a folder. If you have thousands of unread emails, you can move those to a digital archive at the end of the year, Brown said.

Think before you buy

One obvious way to reduce office clutter is to buy fewer things. It can be tempting to buy drawer dividers or trays to organize pens and scissors. But another route is to reuse cardboard iPhone or greeting card boxes.

“You don’t have to go out and get expensive items,” Brown said. “Let’s find what you already have in the house and use it instead.”

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Share your stories and questions about workplace wellness at [email protected]. Follow AP’s Be Well coverage, focusing on wellness, fitness, diet and mental health at https://apnews.com/hub/be-well.



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Diego Boneta on debut novel ‘The Undoing of Alejandro Velasco’

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LOS ANGELES (AP) — Diego Boneta had grown tired of Hollywood’s obsession with narco storylines for Latinos. The actor decided he would provide some new source material with his debut novel, out Thursday, a self-described “murder mystery, sexual thriller” set around a fictional business dynasty.

“As someone who’s from Mexico City, seeing all these stories that are Mexican stories, most of them have been about narcos or border crossing. And that is part of our culture. But that’s only this,” the actor said, gesturing to indicate it only makes up a small portion of Mexico. “So why don’t we show the other stuff?”

Boneta, best known for portraying Latin pop icon Luis Miguel in Netflix’s 2018 biopic series and co-starring in “Rock of Ages,” is now fighting against these stereotypical portrayals by unveiling his debut novel, “The Undoing of Alejandro Velasco.” The Amazon Crossing book is publishing in English and available in Spanish on digital and audio formats. It is also slated for a television adaptation.

“I feel weird calling myself an author. I feel like I’m a storyteller,” said Boneta, 34, who is also a producer and a musician. “It’s the most personal thing I’ve ever done, so it’s really close to my heart.”

The novel centers on a mysterious man named Julian Villareal, who sets out to solve the mystery behind his friend and tennis rival Alejandro’s sudden death but finds himself in a series of twists and turns thanks to the Velasco family’s wealth and business ties.

“It’s in the vein of ‘The Talented Mr. Ripley’ meets ‘Match Point,’ set in San Miguel de Allende, full of plot twists,” Boneta said.

Boneta says he wanted to set the novel in San Miguel de Allende to showcase a different side of Mexico to mainstream audiences. He grew up visiting family in the historic city and calls it the “Florence of Mexico.”

“I really wanted it to feel like it was coming from my heart. So, I had to write about things that I was really passionate about, and San Miguel is one of them,” he said. “It’s truly a magical town.”

Boneta did not plan on adding author to his list of attributes, until his sister and producing partner, Natalia González-Boneta, suggested that they create their own intellectual property. Boneta will star as Julian in the Amazon Studios MGM series adaptation, which is currently in development. The actor and his team developed the novel and the series in tandem, though they put a pause on the series during the 2023 Hollywood strikes. Boneta says that he crafted the character to challenge himself when bringing the story to the screen.

“I love transformative roles. I love the chameleon aspect of acting,” he said. “That’s what we tried to do with Julian and having the con man not be the introvert, but be like this like bon vivant guy. He’s so worldly and says he has so much money, but is he really who he says he is?”

Julian is a role Boneta dreamed about as a kid when he failed to see himself represented on screen. He still remembers growing up and wondering why Batman wasn’t someone who looked like his family members.

“To me, that’s the most powerful way of creating an exclusive environment,” he said. “If you’re like, ‘Oh, we’re doing the Latin Batman, and he’s gonna have a mariachi, sombrero and a lucha libre mask and maracas.’ I’m like, ‘Dude, I don’t wanna see that.’ I want the real Batman to happen to be a Latin guy. You don’t even have to make a thing out of it.”



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Wiener wonderland: Hundreds of dachshunds chase record in Hungary

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BUDAPEST, Hungary (AP) — Throngs of dachshunds strut their stubby stuff in Hungary on Thursday as they tried to fetch a record for the country’s biggest ever single-breed dog walk.

Hundreds of dogs and their owners gathered at the Budapest City Park and walked in a long, noisy loop in the spring sun. The parade of pups was under the observation of the Hungarian Records Association, which was tasked with determining whether the canine cavalcade could be officially entered into the record books.

István Sebestyén, registrar and president of the association, said his organization would carefully tally the number of participating dogs — a challenge, he said, when so many hounds and humans were gathered in one place.

“We don’t usually take dachshunds on walks in droves, so this experiment has to correspond to our system of rules,” he said.

Dachshunds, a short, muscular breed with stubby legs, were first bred in Germany, and remain one of Hungary’s most popular dog breeds.

Also known as “wiener dogs” or “sausage dogs” for their long, low-slung bodies, they were initially bred for hunting badgers and other burrowing creatures. But their loyal, curious and playful nature has also made them popular as family pets.

In Munich, Germany in 1972, a rainbow-colored dachshund named Waldi became the first official mascot in the history of the Olympic Summer Games.

Last September, the German city of Regensburg set the current world record for the largest dachshund dog walk as hundreds of the breed paraded through the medieval town center.

While some counts from Regensburg put the number of dogs at 1,175, Guinness World Records could only confirm 897.

On Thursday, Lili Horváth and her 1-year-old dachshund Zabos participated in the walk in Budapest. She said her furry friend “has very deeply human qualities and is very loyal, he’s really a love bomb.”

Valeria Fábián, who was walking her dachshund Zsebi, saw it differently.

“Few people are capable of giving this kind of selflessness, because people don’t have as much love and self-sacrifice as a dog can give a human,” she said.

By the end of the record-seeking walk, the Hungarian Records Association determined that 500 dachshunds had been present — enough to set a Hungarian record, but still short of the Guinness mark set in Regensburg.

Organizers, undeterred, vowed to try again next year — giving them plenty of time to muster more mutts for another shot at the title.



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Japan’s imperial palace fires an employee for stealing cash from the household

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TOKYO (AP) — Japan ‘s Imperial palace said Thursday that it has fired an employee for stealing cash totaling 3.6 million yen ($24,900) from Emperor Naruhito and his family over more than a year.

The Imperial Household Agency identified the suspect as an employee in their 20s who was one of about 80 attendants assigned to the palace or the agency building to serve daily needs of Naruhito and his family. The theft is an embarrassment for the royal household and its officials said it’s been unheard of in modern history.

The case surfaced in March during an internal investigation by the IHA that started in January when an assistant manager of the department noticed a discrepancy between the cash in the safe and the accounting book.

When an agency official detected the loss of 30,000 yen ($207) in late March, the suspect who just ended an overnight duty was asked about it and admitted stealing cash, citing financial difficulty, the agency said.

In all, the suspect admitted to stealing a total of 3.6 million yen in a number of occasions from November 2023 to late March this year, and later returned the money by mid-April, it said.

Japan Prime Minister Shigeru Ishiba shows Osaka Expo mascot Myaku-Myaku, a red-and-blue creature that symbolizes cell and water, as he speaks at a news conference at the prime minister's office in Tokyo, Japan, Tuesday, April 1, 2025. (Nicolas Datiche/Pool Photo via AP)

In this photo provided by the Imperial Household Agency of Japan, Japan's Prince Hisahito speaks at his first press conference at the Imperial Palace Monday, March 3, 2025, in Tokyo. (Imperial Household Agency via AP)

The money was part of 324 million yen ($2.24 million) annual budget allocated as living expenses for the emperor, his wife Masako, their daughter Princess Aiko and Naruhito’s parents — former Emperor Akihito and Empress Michiko.

The IHA said it had filed a criminal complaint to the palace police and formally dismissed the employee. The assistant manager in his 40s, who initially noticed the cash irregularity in January, was given a one-month salary cut over his lax accounting management, the IHA said.

IHA chief Yasuhiko Nishimura said the theft by the employee as a public servant and a staff serving the Imperial family was “unthinkable” and “extremely regrettable,” and apologized to the emperor and his family, NHK public television reported.

He pledged to tighten discipline among the palace staff, according to media reports.



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